HR & Workforce · Rota & Scheduling
A rota that knows the rules.
Working Time Regulations, the Mencap sleep-in ruling and sponsor-licence duties don’t belong in a manager’s head — they belong in the software that builds the rota. Carers clock in from their phone; managers see real coverage on a tablet.
One view, the whole home
See every shift, day and unit at a glance.
A rota wallchart that shows staff scheduled across shifts and days in a single view — with the rules already applied, so a shift that would breach the Working Time Regulations or roster someone past an expiry never lands on the board in the first place.
Built for care rotas
Everything a care rota has to get right.
From multi-week patterns to geo-fenced clock-out, the rota carries the rules so your managers don’t have to — and so recorded hours flow cleanly into pay and reporting.
Multi-week rota patterns
1- to 8-week cycles with anchor-week offsetting for shared coverage — built for the way care rotas actually run.
Sleep-in shift support
Record sleep-in shifts with the awake period captured separately, ready for night-time pay and hours reporting.
WTR compliance gating
48-hour weekly limit, 11-hour daily rest and 24-hour weekly rest checked before save — with auditable opt-outs where workers have signed them.
Open shifts & swaps
Staff pick up open shifts and request swaps from their phone; managers approve — fewer gaps, fewer phone calls.
Expiry-blocked scheduling
DBS, NMC PIN, Skilled Worker visa and Right to Work expiries auto-block scheduling past a valid date — you cannot roster someone past their expiry.
Planned vs actual coverage
Scheduled cover against who actually worked, per shift and per unit — see the gaps before they become incidents.
Phone clock-in
Carers clock in from their own phone at the start of shift; managers see live coverage on a tablet.
Geo-fenced clock-out
Clock-out is geo-fenced to the home, so recorded hours reflect time genuinely on site.
Dependency scoring
Score resident dependency so the rota reflects the care your home actually needs to deliver, unit by unit.
The rules, built in
Compliance checked before a shift can save.
The obligations that trip care rotas up are enforced as you build, not caught weeks later — with a clear audit trail behind every gate and every signed opt-out.
Working Time Regulations
The 48-hour weekly average, 11-hour daily rest and 24-hour weekly rest are checked before a shift is saved, with auditable opt-outs on record.
The Mencap sleep-in ruling
Sleep-in shifts are recorded with the awake period separated out, so night cover is captured correctly for pay and hours reporting.
DBS & NMC PIN expiries
A lapsed DBS certificate or NMC PIN blocks scheduling past its expiry date — no one is rostered without a valid check in place.
Skilled Worker visa & Right to Work
Visa and Right-to-Work expiries stop rostering past a valid date, keeping the rota aligned with your sponsor-licence duties.
From pattern to paid hours
How a shift goes from planned to proven.
A straight line you can repeat every cycle — build the pattern, gate on the rules, fill the gaps, and let phone clock-in and geo-fenced clock-out prove the hours actually worked.
Build the pattern
Set a 1- to 8-week cycle with anchor-week offsetting and let it repeat across the rota.
Gate on the rules
WTR limits and DBS, NMC PIN, visa and Right-to-Work expiries are checked before a shift can save.
Fill the gaps
Publish open shifts and approve swaps requested from the phone — fewer calls, fewer holes in cover.
Clock in on shift
Carers clock in from their phone; managers watch live coverage build on a tablet.
Geo-fenced clock-out
Clock-out is geo-fenced to the home, so recorded hours reflect real time on site.
Compare cover
Planned-vs-actual coverage shows the gaps per shift and per unit before they become incidents.
Joined up with the rest of workforce
Expiry-blocked scheduling only works because the checks live upstream. New starters reach compliance-ready in 24 hours through onboarding — Right to Work, DBS evidence and mandatory training — and Skilled Worker visa expiries feed straight back into the rota through your sponsor-licence record-keeping. The rota stops a breach before it can be rostered.
Ready when you are
See the rota that runs itself.
Watch a multi-week pattern build, a breach get blocked, and a shift go from planned to proven with phone clock-in and geo-fenced clock-out — on a service like yours.