HR & Workforce · Asset
Track every device, key and piece of equipment — from issue to return.
A complete asset management system for UK care providers. Register your assets, allocate them to staff, and manage the full lifecycle from procurement to disposal — with maintenance, depreciation, audit trails and analytics in one place.
Complete asset lifecycle control
Total visibility, from procurement to disposal.
Maximise return on every asset, reduce risk and stay compliant with intelligent, automated workflows — whether it is a care team's tablet, a set of keys or a shared hoist.
Asset tracking
Monitor temporary asset assignments with defined return dates. Automate alerts for overdue returns to keep staff accountable.
Lifecycle management
Track every item from procurement to disposal, and manage depreciation automatically.
Asset workflow
Let staff submit asset requests digitally, with managers approving through multi-level workflows and real-time tracking from submission to fulfilment.
Maintenance management
Schedule preventive maintenance, and track repairs and service history.
Compliance & audit
Maintain a full audit trail and generate compliance reports instantly.
Asset analytics
Utilisation reports, ROI analysis and depreciation tracking in one place.
Track all asset types
From IT equipment to keys and access fobs.
Manage every asset category with tailored workflows and depreciation rules — devices, furniture, equipment, licences and the keys staff carry every shift.
IT equipment
Mobile devices
Furniture
Equipment
Software licences
Keys & access
Asset statistics
- Total assets5,677
- Total value£8.98M
- Under maintenance124
- Due for replacement89
Complete lifecycle management
Track every asset through its entire life.
Automated workflows and compliance checks at each stage — from the purchase request to secure disposal.
Procurement
- Purchase request
- Supplier selection
- PO creation
- Delivery
Deployment
- Asset tagging
- Quality check
- Staff assignment
- Documentation
Maintenance
- Preventive maintenance
- Repairs
- Upgrades
- Warranty management
Disposal
- End of life
- Data wiping
- Recycling
- Write-off
QR & barcode tracking
Real-time visibility with a single scan.
Instantly monitor the location, status and history of every asset. Eliminate manual data entry and reduce human error with one scan.
Unique asset identity
Assign a permanent QR code to every asset for seamless, lifetime tracking from the moment it enters your inventory.
Precise location tracking
Monitor movement across homes, departments and individual staff. Always know who holds what and where it is.
Mobile-first scanning
Turn any smartphone into a scanner. Use the mobile app for instant check-ins, updates and audits on the go.
Comprehensive audit trail
Access a complete, unalterable history of every asset movement, status change and staff assignment for total accountability.
Asset tracking dashboard
Next physical verification due in 75 days
Proactive maintenance
Maximise asset life, minimise downtime.
Schedule preventive maintenance, track repairs and manage warranties across every asset your teams depend on.
Preventive maintenance
Frequency: Scheduled
Corrective maintenance
Frequency: As needed
Predictive maintenance
Frequency: Condition-based
Maintenance dashboard
Depreciation methods
Straight line
Most commonFormula: (Cost − Salvage) / Useful life
Reducing balance
Tax complianceFormula: Book value × Depreciation rate
Units of production
Vehicles & machineryFormula: Based on usage
Double declining
IT equipmentFormula: 2 × Straight-line rate
Auto-calculated to UK tax and accounting rules
Automated depreciation
Depreciation calculated automatically.
Calculate depreciation to UK accounting standards and HMRC capital-allowance rules. Generate depreciation schedules for financial reporting and tax compliance.
Key features
- Multiple depreciation methods supported
- Automatic calculation based on asset category
- Book value and tax value tracking
- Integration with accounting systems
- Depreciation schedule reports
Compliance
Compliance & audit
Stay compliant with a complete audit trail.
Meet regulatory requirements, maintain audit trails and generate compliance reports instantly.
Compliance requirements
| Requirement | Regulation | Frequency | Status |
|---|---|---|---|
| Asset register | Corporate governance | Always updated | Compliant |
| Depreciation schedule | Accounting standards | Quarterly | Compliant |
| Physical verification | Internal audit | Annual | Compliant |
| Insurance coverage | Risk management | Annual review | Compliant |
| Software licence audit | Supplier compliance | Bi-annual | Compliant |
| WEEE / e-waste | Environmental law | On disposal | Compliant |
Audit reports
Generate instantly
100% compliant
With all regulations
Audit trail
Complete history
Analytics & insights
Actionable insight on utilisation, cost and ROI.
Make informed decisions about asset investments with clear reporting across every category and department.
Assets by department
Quick actions
On the go
Mobile asset management.
Scan assets, update status and conduct audits from any mobile device — complete asset management wherever your teams are working.
QR scanning
Scan and update asset info
Asset assignment
Assign or return assets instantly
Audit mode
Conduct physical verification
Maintenance request
Report issues immediately
Location update
Update asset location
Photo capture
Document asset condition
Offline mode
Work without internet
Push alerts
Maintenance reminders
Ready when you are
Ready to take control of your assets?
Track and manage every device, key and piece of equipment with complete visibility, clear ownership and centralised control.