Care Management System · Safe Staffing
Staff to need, not just to budget
There is no legal staffing ratio in England — CQC expects you to decide staffing from assessed resident need and to evidence that decision. FlexiEle Safe Staffing turns that expectation into a daily, defensible picture.
The care your residents need, against the staff you have
For any home, unit and day, the system compares the care your residents need against the staff you actually have rostered — broken down by day and night and by skill tier — and flags where you’re short and where you’re leaning on agency.
Need, from a real dependency assessment
Each resident has a dependency assessment across seven activities-of-daily-living domains, scored to an overall band (Low / Medium / High / Very High). No re-keying — it’s a first-class, auditable record, and its history is your continuous-review trail.
- Mobility
- Continence
- Cognition
- Medication
- Eating & nutrition
- Personal care
- Behaviour
Your own care-minutes matrix
Because there’s no national standard, each home sets its own mapping from dependency band and skill tier to care minutes — fully editable, so your basis is documented and defensible rather than a black box.
Required vs actual, reconciled
The system totals required care-hours per home and time band and reconciles them directly against the rota — showing the gap, flagging shortfalls, and highlighting agency reliance, so a manager sees the true picture at a glance.
A review log built for inspection
Every shortfall can be reviewed with a note. The review log is append-only and feeds the CQC Reg 17 audit trail — exactly the planned-vs-actual, dependency and review evidence an inspector asks for.
- Append-only — a review is added, never edited away.
- Escalations are captured on the record, not in a side conversation.
- Feeds the same Reg 17 audit trail as the rest of the care record.
Most systems roster to budget. FlexiEle reconciles staffing to assessed need, with the evidence trail attached — decision-support and CQC evidence in one, not a rigid “ratio enforcer”.
See it on your floor
Book a walkthrough with your care setting in mind — we’ll show capture, oversight and the evidence trail end to end.
Book your demo