HR & Workforce · Core HR
The foundation of your HR — one record for every team member.
Manage employee data, organisation structure, compliance and everyday HR processes from one centralised platform. Built for UK care providers who need accurate records, a clear audit trail and less admin.
Everything you need for HR operations
Streamline every core HR function in one place.
From employee database to compliance management, automate and simplify all core HR functions in one integrated platform.
Centralised employee database
A single source of truth for all employee data, with 360-degree employee profiles.
Organisation structure
Visual org charts with reporting hierarchy, plus department and team management.
Document management
Store and manage all employee documents with version control and access management.
Employee self-service
Staff update their own details and access documents — cutting HR workload by up to 60%.
Workflow automation
Automate repetitive HR tasks with custom workflows built around your processes.
Compliance management
Stay aligned with UK employment law and CQC expectations, with a clear audit trail.
A single employee record
Comprehensive employee database.
Store and manage the complete employee lifecycle in one centralised system. From personal details to professional history, everything is organised, searchable and secure.
360-degree profile
A complete view of each employee — personal, professional and pay data in one place.
Custom fields
Add unlimited custom fields specific to your organisation.
Audit trail
Track every change with timestamp and user details.
Role-based access
Control who can view and edit specific data fields.
Employee data categories
Personal Information
Contact Details
Employment Details
Pay & Benefits
Comprehensive employee information management.
Visual organisation management
Design and manage your organisation structure.
Build and maintain your structure with interactive org charts, department hierarchies and reporting relationships.
Organisation hierarchy
Organisation features
Dynamic org charts
Interactive visualisation with drill-down capability.
Multi-entity support
Manage multiple companies, homes and subsidiaries.
Department management
Create and manage unlimited departments.
Location management
Multiple care homes, sites and branches.
Cost centre mapping
Link staff to cost centres for budgeting.
Matrix reporting
Support for dotted-line reporting structures.
Secure document management
Every HR document, organised and secure.
Store, organise and manage all HR documents in a secure, centralised repository. Control access, track versions and meet document-retention requirements.
Key features
Document security
- 256-bit AES encryption
- Role-based access control
- Watermarking & DRM
- ISO 27001 compliant storage
Document repository
Offer letters, contracts of employment, right-to-work evidence, ID and certificates.
HR policies, code of conduct, leave policy, safeguarding and travel policy.
DBS certificates, professional registration, training records and audit reports.
Letter templates, forms, checklists and agreements.
Employee self-service portal
Empower staff to manage their own information.
Let employees update details, access documents and submit requests themselves — reducing HR workload by up to 60%.
Profile updates
- Personal details
- Contact information
- Bank details
- Next-of-kin information
Document access
- Payslips
- P60 & P45
- Contract of employment
- Policy documents
Request management
- Leave applications
- Timesheet corrections
- Letter requests
- IT support requests
Team directory
- Employee search
- Team contacts
- Birthday calendar
- Org chart view
Automate repetitive HR tasks
Build workflows that save hours every week.
Create custom workflows to automate routine HR processes — saving time, reducing errors and freeing your team for strategic work.
Time saved with automation
Employee onboarding
Leave approval
Document generation
Data updates
Report generation
Probation confirmation
Workflow builder features
Drag & drop builder
Create workflows without coding.
Conditional logic
If-then rules for complex scenarios.
Multi-level approvals
Sequential or parallel approval chains.
Email & SMS triggers
Automated notifications at each step.
Compliance management
Stay compliant with UK employment law.
Keep pace with HMRC and regulatory requirements. Auto-generate statutory reports, track filing deadlines and keep records inspection-ready with a built-in compliance calendar.
| Report | Frequency | Deadline |
|---|---|---|
| RTI Full Payment Submission | Each pay run | On or before pay date |
| Employer NI Contributions | Monthly | 19th of every month |
| P60 Employee Summary | Annual | By 31 May |
| P11D Benefits in Kind | Annual | By 6 July |
| Auto-Enrolment Report | Monthly | Per pay cycle |
| Gender Pay Gap Report | Annual | By 4 April |
| P45 Leaver Declaration | On-demand | On employee exit |
| DBS & Training Register | On-demand | As required |
HR analytics & insights
Make data-driven workforce decisions.
Track metrics, spot trends and optimise your workforce with comprehensive HR analytics.
Department distribution
Quick reports
HR on the go
Core HR in your team's pocket.
Access Core HR features from anywhere — for employees and managers alike.
View & update profile
Access and edit personal information.
Team directory
Search and connect with colleagues.
Document access
View payslips, forms and policies.
Submit requests
Apply for leave and request letters.
Org chart
Visual organisation structure.
Announcements
Company news and updates.
Approval workflows
Approve requests on the go.
Analytics dashboard
View HR metrics and reports.
Ready when you are
Ready to modernise your HR operations?
Reduce manual HR work and bring all your people processes into one powerful platform.