Onboarding & Right to Work
New starters, compliance-ready in 24 hours.
Onboard care staff with UK-specific checks built in — Home Office share-code Right to Work verification, DBS, e-signed documents and HMRC starter forms — through digital workflows designed for care providers. Every carer, nurse and manager is set up and ready from day one.
What’s included
Everything a compliant onboarding needs.
From the offer letter to day-one readiness — document collection, checks, task workflows and a new-starter portal, all in one place.
Right to Work checks
Automated Home Office share-code Right to Work verification, visa-expiry tracking and a stored record of each check — with scheduling blocked past a lapsed check.
DBS & references
Manage DBS checks and the DBS Update Service, capture reference verification and keep clearance status on file against each new starter.
HMRC starter forms
Digital P45 collection, HMRC starter checklist and tax-registration details gathered up front — no paper chase before the first shift.
System & building access
Provision each new starter’s system access, device allocation and building access from the same workflow, so they’re set up before day one.
Fast-track onboarding
Digital document collection with e-signatures and structured task workflows get a new starter compliance-ready in under 24 hours.
Buddy & manager assignment
Pair each starter with a buddy, introduce their manager and assign mandatory training automatically through a self-service new-starter portal.
Task workflows
A structured onboarding journey.
A staged workflow that welcomes each new starter and tracks every task to completion — from pre-boarding through the end of probation.
Pre-boarding
- Offer letter
- Contract signing (e-signature)
- Right to Work share-code check
- Bank details
Day 1
- HMRC starter forms
- Company policies
- System & IT setup
- Building access
Week 1
- Induction training
- Team introductions
- Role overview
- System training
Month 1
- Progress review
- Feedback session
- Mandatory-training completion
- Probation goals
Compliance built in
UK employment compliance, from day one.
Stay aligned with UK employment regulations and Home Office requirements. The module keeps the records inspectors and auditors expect, and is updated to reflect changes in UK employment law.
UK Right to Work verification as per Home Office requirements (share-code)
GDPR-compliant data collection and storage
Equality Act 2010 monitoring and reporting
Health & Safety induction and training records
Pension auto-enrolment setup within the qualifying period
P45 / starter-checklist processing for HMRC compliance
Employment contract generation per UK law
Working Time Regulations (WTR) compliance tracking
Seamless integrations
Connect with the UK systems and services you already use for a joined-up onboarding experience.
A note on scope
Onboarding assigns and tracks mandatory training renewals — safeguarding, manual-handling and infection prevention — with expiry alerts. The Care Certificate (all 15 standards) is coming soon. A new starter’s details flow straight into the rota and our HMRC-compliant UK payroll (PAYE, National Insurance, pensions). For sponsored workers on the Health & Care Worker route, onboarding feeds our Sponsor Licence record-keeping.
Ready when you are
Transform your onboarding process.
See a new starter go from offer letter to compliance-ready — Right to Work, DBS and mandatory training — on a service that looks like yours.